Sample cover letter to offer of employment


DRAFT 
(Date) 
Mr. John Smith 
1234 NW 29th Avenue 
City, State ZIP 
Dear Mr. Smith, 


I am pleased to extend an invitation to you to join the faculty of the Department of _______________. The appointment will be as a (Title), effective (Date). The salary for this position is $____________for the nine-month academic year (or twelve month calendar year). This offer is contingent on a successful pre-employment screening which includes a review of criminal records, reference checks, and verification of education.

Attached you will find information regarding the details of your appointment. If you have any questions regarding the items listed, please do not hesitate to contact me. 

It is my understanding from our earlier discussion that you are seriously interested in this offer. I would appreciate your signed response as soon as possible but no later than __________. For your convenience, I have enclosed two copies of the addendum. Please sign and return one of them. 

(Moving expense information, if applicable, should be stated here or in the addendum.) 
Faculty in the Department of _______________ join me in hoping you will decide to become a member of our faculty. I know you will find the opportunities for professional development are limited only by your interest and ability. 

Very truly yours, 

John Doe 
Chair 

Attachment (Please refer to the description of the items that must be included in the addendum in the letter that follows.) 

cc: Appropriate Vice President 
     Dean 
     Personnel File 




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